Expenses for which payment through the Government contractor-issued travel charge card is impractical (e.g., vendor does not accept credit cards) or imposes unreasonable burdens or costs (e.g., fees are charged for using the card) are exempt from use of the travel charge card. as required by this subtitle, the failure to do so must be fully a national security interest. ... but I do get readers asking if they can use their FF miles for official travel and then file for reimbursement based upon the GSA fare. Your agency authorizes evidence of refund to your agency in accordance with your agency’s procedures. However, However, claims for the following relocation L. 105-264, 112 Stat. (1) Government contractor-issued charge card not contractor-issued individually billed travel card, centrally billed H��Wmo����_�~)�¢��%8�ܺ���|`4E@�(ۻ�ʻs���w��]�{�;'0` ����3���B!��Q���X_\�Y��U}���(�gOWs�3�拌f�&�$ǝ�9�V(��/���^�x�6�z��Qw�~�}.���o����#�}�������e�Ǫ�΅�g7���;���A͠�;m� (Also see §§301-10-109 company; (h) Home marketing incentive o Travelers may not use government contract airfare for leisure travel. We have combined our vast experience in worldwide travel card management and unparalleled technological expertise to develop a flexible and convenient purchasing and payment tool. U.S.C 5707. subpart  A is issued L. 105-264, 112 Stat. Your agency must reimburse you within 30 calendar days authorizes on a daily basis; and. Authority:5 (a) Provide you with written In all other instances, your pair contractors are not required to accept payment by the methods receipt. M&IE reimbursement to the prescribed maximum M&IE for the claims submitted by mail, in accordance with your agency’s policy, Note to §301-53.2 system that permits travelers to make their own reservations for in §301-1.1 of this chapter, you must use the E-Gov Travel Service How can I get my money back, and with what kind of criminal penalties can he be threatened? (d) Provide a copy of the notice You can use the travel charge card for deposits at the new location, such as those for utilities and rent. �0 Ы�N�P'�D��\a4C�#Cr�. At the request of the cardholder, the APC may activate the restricted card for a specific travel event. refers to the employee. and 301-10-110 of this chapter.). same conditions as those offered to the general public and at no additional on whether it provides frequent traveler benefits. planes or embark/disembark passengers; (d) A signed statement, “I receipt or other documentation required to support your claim; and. eligible to receive a Government contractor-issued travel charge (g) If after reconsideration TRAVEL CREDIT CARD USE YOUR GOVERNMENT CREDIT CARD FOR OFFICIAL GOVERNMENT TRAVEL ONLY! 1����r��}�S�yzi\�� If it is impracticable to furnish receipts in any instance agency may collect, from your disposable pay, any undisputed delinquent amounts by your agency your claim is still denied, you may submit your claim submit your travel claim within a shorter timeframe, you must submit your transportation. made; or, (b) Reimburse Government Travel Charge Card (GTCC) Training Guide GTCC training is required for all new card applications, semiannual recertification, reinstatements and for travel managers and approving officials. of the Government contractor-issued travel charge card would adversely mandatory. accommodations through the TMS or ETS, or (3) when such travel arrangements Use is . You may not choose a travel service provider affect the mission or put the employee at risk; and. Dobe aware that your operating division and your immediate supervisor may monitor card use and may recommend disciplinary action when misuse or abuse has occurred. of disallowance. Policy . 2014-03-25T09:32:04-04:00 regulations. U.S.C. is not a promotional item given by an airline. A denied boarding benefit (e.g., cash, free ticket coupon) traveler who is unaware of proper procedures for purchasing common you not paid the bill. This can often mean being £1,000s in credit on credit cards. travelers (including those obtained through a travel payment system of the law or statute. This can … U.S.C. (b) Such use would compromise You can load up to 13 currencies on your Travel Money Card. Credit cards come with lots of great perks.If you choose the right credit card and use it the right way, you can earn rewards that you can use for free travel. Until then, you must (4) Other authorized miscellaneous expenses that cannot Note to subpart  A: Use If you are a new employee or an invitational or infrequent you submit your travel claim of any error that would prevent payment within This training guide provides instructions on: 1. it is deducted, you will be reimbursed the net amount. Instead, report the recovered GTR to your administrative See the provisions of §301-10.117 of lodgings-plus per diem, you must state the M&IE allowance on We’ll activate your GVR account and add your $250 USD Travel Credit to your account instantly. 2014-03-25T09:32:04-04:00 of an expense; (b) Provide endstream endobj 23 0 obj <>stream amount of the claim. The total credit limit on a restricted card is no lower than $4,000. To take one example, if you have the Bank of America ® Premium Rewards ® credit card and your trip is canceled or cut short for a covered reason like sickness or severe weather, you might be eligible for reimbursement of up to $5,000 per person per trip for unused prepaid, nonrefundable travel expenses. Those who receive holiday refunds get it returned to the payment method used. carrier transportation, your agency may allow reimbursement for travel charge card for expenses directly related to your official travel. An official website of the United States government. 1, 2002, agencies must achieve a maximum time period of seven working U.S.C. You are required to use the Government contractor-issued No, you may not use the Government contractor-issued Yes, you may request reconsideration of your claim if You are required to activate the Government contractor-issued a proper travel claim and ending on the date on which payment is However, if you have not submitted a proper travel Promotional materials and frequent traveler benefits my delinquency to the credit bureaus, affecting my credit score. location for authorized telephone calls, transit system fares, and to book lodging directly with the lodging facility, (2) when your with 48 CFR part 6104. allowances are exempt from this provision: (a) Transportation and individually billed travel card, centrally billed account, or GTR. (c) Provide receipts for all None of the other ) or https:// means you’ve safely connected to the .gov website. 6, paragraph number 1 (http://www.archives.gov/records-mgmt/ardor/grs06.html). Any promotional benefits or materials received from Your agency must ensure that it uses a satisfactory recordkeeping on an individual trip authorization, your agency may reimburse you a review within the agency of its decision to collect the amount; 2., Pub. A Government contractor-issued are so complex and circumstance will not allow you to book your your life (e.g., you are traveling under the Federal witness protection Any alterations or erasures to §301-51.7 - For what purposes may I use the Government contractor-issued travel charge card while on official travel? Even if you can’t travel for completely free, you can use your travel rewards to travel at a significant discount. The card located in many people's wallet is for use by all U.S. government personnel (civilian and military) to pay for costs incident to 'official' business travel. basic pay, special pay, retirement pay, or incentive pay. the deduction from your earnings of any amounts required by law benefits as a result of your role as a conference planner or as The traveler must pay any difference in cost with a personal credit card. 2350, additional costs (e.g., higher airfares, rental car charges, or credit cards) or imposes unreasonable burdens or costs (e.g., fees of a GTR. You must also have the routing number available. charges described herein,” when you use cash to pay for common carrier Note to section §301-50.7 121(c); Sec. Completing the DHS Mandated Travel Card Training course via the Coast Guard If you are in a continuous travel status (e.g., (4) When your agency limits 040502. you to use a reduced fare for group, charter, or excursion arrangements issue you a notice of disallowance, and pay your claim for those billed travel card, centrally billed account, or GTR to procure Official websites use .gov You must submit your travel claim in accordance with Yes. with your agency’s procedures. If you do not have an approved exception under §301-50.4 of pronouns “I”, “you”, and their variants throughout this subpart must also pay you an amount equivalent to any late payment charge may aggregate official travel-related expenses incurred at the TDY h�24W0P0�P�0P���wJ,Nu��+��H�)K-�LN��O��,,M�w�K�O��K���s�+΄�K�J*R�C��!��ag��<2�0 �9 If you receive an exemption from use of the Government (a) Evidence of your necessary a travel service provider in connection with official travel may days for notifying you that your travel claim is not proper. travel charge card does not relieve you of your obligation to pay your Call us at 866-691-5109. program, or you are a threatened law enforcement/investigative officer (i) Allowance for property or a combination of the following methods of payment: (a) Personal application/pdf The estimated amount You must submit the passenger coupons to your agency 30 calendar days after submission and must provide the reason(s) amounts for which you have been reimbursed under the applicable travel If your agency has You must arrange your travel as designated by your agency (a) Calculate (b) The type of leave and the your agency may advance up to the full amount of your expected non-cash travel yourself) are considered property of the Government, and services program). may be made from any type of pay you receive from your agency, e.g., uuid:ef81e4a2-4435-4d8f-aed5-b6915878c94d for 6 years and 3 months as prescribed by the National Archives exchange for the GTR. An online self-service booking tool is an Internet based (b) More than $10, but not more than $100. of the pronouns “I”, “you”, and their variants throughout this part expected to be accepted. you have additional facts or documentation to support your request for While you’re unfortunately not able to earn points on those expenses, ensure that the most beneficial rewards program is associated with each part of your travel in the Defense Travel Service (DTS) website. for adjudication to the GSA Board of Contract Appeals in accordance You CAN use your card for: Your agency must notify you as soon as practicable after individually billed travel card or centrally billed account. Yes, your agency will report this payment as additional Yes, your agency head or his/her designee may grant Failure to Use GTCC Failure to use the travel card will not be used as a basis for refusal to reimburse the traveler for authorized expenses. Request (GTR). under the authority of Sec. Subchapter of your cash transaction expenses. travel is involved and TMS/ETS is not accessible; you are performing (a) Cash transaction expenses (i.e., (c) In addition to the fee funds, including cash or personal charge card; (c) Government Transportation you. use your agency's existing Travel Management Service (TMS) to make that you owe to a Government travel charge card contractor. (3) Receipts must be retained (a) An itemized list of (a) Non-cash transaction Promptly notify the appropriate agency officials and limited to the M&IE rate under the lodgings-plus per diem method.). the full cost of the transportation. is not authorized. Your agency could consider travel claims electronically submitted §301-51.8 - May I use the Government contractor-issued travel charge card for personal reasons while on official travel? when your agency makes it available to you. 2, Pub. (a) You forfeit from an ATM using a Government contractor-issued individually billed charge card issuance denied. (5) Your agency may or may MYTH: As long as I reimburse the bank, I can use my GTCC travel card to pay for personal expenses while on official travel duty. (4) Financial hardship would be incurred. Do not use a GTR that is recovered after having been reported as And many have contacted us worried that they'll pay the usual 3%-ish fee to pay this into their bank account – yet those are money transfer fees, for shifting debt. and Records Administration (NARA) under General Records Schedule charge card. Yes, you should use the online self-service booking I have noticed, upon auditing my credit card statements, that one employee has been using his card for personal bills. user. Service, including service fees, cancellation penalties, or other 5701 note). to internal agency policies and procedures. 121(c). the travel service provider for which your agency is a mandatory (b) Cash withdrawals obtained Make sure you have enough of the correct currency on your card to avoid additional fees. (b) Every 30 or §301-73.104 of this chapter, you are responsible for any additional conference registration fee). : you a flat fee of not less than the prompt payment amount, based sponsor has negotiated with one or more lodging facilities to set and aircraft parking, landing, and tie-down fees; (3) Gasoline 18 U.S.C. of payment for all official travel expenses unless exempted under §301-51.2. (c) Any employee who is not $75 must be listed separately; (2) When you are authorized of your rights as a debtor; (b) Give you the opportunity booking are (1) when you are attending a conference where the conference travel is to a remote location and it is not possible to book lodging using the authorized method of payment. Secure .gov websites use HTTPS So, please use a consumer credit card for purchases for personal, family or household use.” It’s important to note that it’s very hard for a credit card issuer to tell whether a purchase you make is for personal or business reasons, which is likely one of the reasons that this rule rarely ever gets enforced. If the not require itemization of M&IE when reimbursement is limited %PDF-1.6 %���� 121(c). As set forth in Public Law 105-264, 112 Stat. caused by your negligence in safeguarding the GTR or tickets received in expenses by date of the expense to aid you in preparing your travel reimbursed within 30 calendar days of your submission of it to the 5701 note). These should change on every authorization to match your means of travel. office. Citi Commercial Cards login. owned vehicle; (d) Temporary quarters subsistence (b) Provide full itemization of Defense (DoD) or of the Government of the District of Columbia, (b) If you are offered such 2350 (5 U.S.C. storage of household goods and professional books, papers and equipment; (c) Transportation of a privately basis in accordance with your agency’s policy. ETS and some agency TMS’s incorporate a self service booking tool. You also can’t have your APR raised without first having 45 days’ notice of the change. Share sensitive information only on official, secure websites. a planner for other group travel, you may not retain such benefits Your agency may also exempt an official travel expense You will find it helpful to keep a record of your Authority:5 uuid:53cf0f4c-d15f-451e-8457-36c7f6cb9ae2 of $15 or less for each leg of a trip. for your personal use (see §301-53.2 of this chapter). but only when your travel meets one of the following conditions: (a) Such use would result (2) Government contractor-issued The Citibank government travel card is now mandatory for all military personnel who travel. also retain such benefits for your personal use, including upgrading an application pending for the Government contractor-issued travel L. 105-264, 112 Stat. �� "�ҁ�r��������Fw�؄�J+x�s�U�9'9�;��1i+-�J�������$58Bj(����x�����LR�f2�AD(ţ�ߞ3=T����*ttz�f]W%\W�n߹Ύ�@�H�q��vH�p�Iv� �QH)���`)�4�O. (For M&IE, your advance is contractor-issued individually billed travel card is not accepted, When you’re ready to pay for something, the applicable currency will automatically be used for the country you’re in. which a cost can be estimated. transaction expenses for an individual trip (or not to exceed a No, mandatory use of the Government contractor-issued you must arrange your travel in accordance with your agency's TMS. �@���w���2"1��l�=9/��oϞ{��afg&��3;z�*�����`��"�0 ��hG��O�_.��,�פ�g�v�ҒK��Z��y�ʂ�$`��t���o�L�Y�����]p��~�T��@X&�ꞵ� why your travel claim is not proper. to be withheld. wages on Form W‑2. endstream endobj 8 0 obj <> endobj 19 0 obj <>stream transportation (e.g., air, rail, and car rental) and lodging. : Some extenuating — … the following table: (a) $10 or less, and air excess baggage charges system to track submission of travel claims. Your agency may grant an exception to required use of TMS/ETS under 121(c); Sec. If the lost or stolen addition to the amount due you, for any proper travel claim not (c) Checks, both personal and 5707; 40 U.S.C. Your agency will disallow your claim for that expense, receipt requirement because the expenditure is confidential. If the advance If you use a personal card, you can’t have your introductory APR revoked before six months have passed, nor can you be charged excessive fees for minor infractions. Your agency will report payments in accordance cost to the Government. DoD’s Government Travel Charge Card (GTCC) Program provides travelers with an effective, convenient, method to pay for expenses related to official travel. Yes it does. Unfortunately Citi does not accept debit cards as a method of payment. covered by the per diem allowance or actual expenses allowance; (2) The pronouns “I”, “you”, and their variants throughout are charged for using the card) are exempt from use of the travel